DEANS OFFICE-HEALTH PROFESSIONS - Assistant to the Dean of CHHS

Job Classification

  Salaried Full-time (75-100%)

Position summary

Supervises the annual budgeting cycle and the day-to-day finances, and reviews financial reports for the College of Health & Human Services (CHHS). Coordinates data input for CHHS curriculum, bulletin revisions & updates for bulletin copy. Reponsible for managing the daily business routine of the CHHS Dean's office. Any other duties as assigned by the Dean.

Qualifications summary

A minimum of a Bachelor’s degree in Management or Accounting, Master’s degree preferred, or has a minimum of five years related experience and/or training.


Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Supervises the CHHS annual budgeting cycle, tasks include:

• Distribute budget packets to the cost centers with appropriate instructions for completion


• Review submitted budgets with the dean


• Enter approved budgets into Banner


• Prepare necessary financial data summaries


• Prepare modeling data for programs

Supervises the day-to-day finances for the CHHS, tasks include:

• Evaluate all expense reports


• Track income and expenses


• Monitor and process all interdepartmental charges


• Receive and verify payments, invoices, and requisitions for goods and services.


• Manage all billing for the College.


• Monitor compliance with University financial policies

Reviews financial reports for the CHHS, tasks include:

• Monitor all CHHS cost-centers


• Collaborate with Chair(s) to develop and implement strategies for correcting areas that are trending out of budget in collaboration with Chair(s)


• As requested by the Dean, communicate with CHHS cost centers concerning budget compliance


• Financial reporting for accreditation


• Working with financial administration and chairs for program efficiency analytics (PEA)


• Supervises tour budget applications with tour leaders, chairs, and dean

Coordinate data input for CHHS Curriculum and Bulletin revisions/updates.

• CHHS Policy and Curriculum Committee (PCC)
  
  
  
  • Keep departments/schools apprised of deadlines for the PCC and bulletin.
  
  
  • Collect departmental curriculum/course revisions and prepare an agenda for the PCC.
  
  
  • Ensure PCC votes are appropriately reflected in the bulletin.
  
  
  
  


• CHHS Bulletin Copy
  
  
  
  • Coordinate CHHS Bulletin revisions and deadlines.
  
  
  • Update CHHS faculty and adjunct faculty lists.
  
  
  • Ensure that the final Bulletin proof reflects all approved changes.
  
  
  
  

Responsible for managing the daily business routine of the CHHS Dean’s office:

• Track teaching and non-teaching contracts, and new hire documents


• Hire and supervise student employees


• Train newly hired Administrative Assistants


• Facilitation of Awards, Dean's List, Scholarships


• Monitor and processes all CHHS Memorandum of Understanding


• Member of the necessary committees

Any other duties as assigned by the Dean

Supervisory responsibilities

NA

Qualifications

To perform this job successfully, an individual needs a high level of business-related knowledge and skills, including a strong understanding of the principles of strategic planning and organizational communication, and the ability to accurately analyze financial reports, and prepare financial reports and proposals.

Ability to solve practical, financial, and abstract problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Ability to read, analyze, and interpret business reports and policies; to clearly write business and personnel policies, business correspondence and communication; and to effectively present information and respond to questions from committees. 


Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

Must have a high level of computer skills, well beyond usual levels of simple computer literacy.

Interpersonal interactions

• Excellent written and verbal communication abilities.




• Ability to work collaboratively across departments and with senior leadership.

Physical demands

Requires the ability to work in a typical office environment with extended periods of computer use.

• Regularly: Sit, talk, hear and use hands to work with the computer keyboard.




• Occasionally: Walk, reach with hands and arms, and stoop and kneel for filing.




• Occasionally: Lift and/or move up to 20 pounds.

Work environment

• The working environment is an office with minimal noise.